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Description

Bus Usage Policies – Normal Booking (Non-Sankirtan Purposes)

Purpose of the Bus

  • The bus is issued for official institutional use, departmental activities, events, trips, or other approved purposes.

  • The bus must not be used for personal, unauthorized, or unlawful activities.

Charges & Payments

Fuel & Usage Charges

  • Since it's being used for non-Sankirtan or inter-departmental usage, the applicable charge will be ₹30/- per kilometer

    • This includes fuel cost, average mileage, and basic maintenance.

  • The total payable amount will be calculated based on the distance travelled.

Driver Charges

  • A driver service charge of ₹1200/- per day is applicable for normal bookings.

  • Any additional hours or overnight halts will incur ₹300 per day. Further details would be clarified in advance.

Booking, Cancellation & Timeliness

  • Bookings should be confirmed in advance with the concerned coordinator.

  • Cancellations must be informed at least 2 hours prior to the scheduled departure.

  • The group must arrive at the pickup location at least 15 minutes before the scheduled departure time.

  • Delays may affect availability or subsequent schedules.

Condition & Cleanliness of the Bus

  • The bus must be returned in the same condition as it was issued:

    • Clean interiors

    • No damage to seats, windows, doors, or fittings

    • All items in their original position

  • Any damage, loss, or excessive cleaning required will be charged to the booking party.

  • Dispose of trash responsibly and leave the bus neat and tidy after use.

  • Food containers (dabbas, bottles, etc.) must be properly closed to avoid spillage.

Safety & Conduct

  • Treat the vehicle and driver with respect at all times.

  • Everyone must remain seated while the bus is in motion.

  • Follow all safety instructions given by the driver.

  • Eating or drinking inside the bus should be done only if permitted.

Driver & On-Ground Coordination

  • The driver’s contact details will be shared prior to the journey.

  • The driver will assist with basic operational needs related to the bus.

  • Any concerns during the journey should be immediately communicated to the driver or coordinator.

General Guidelines

  • Ensure that all required materials, luggage, or equipment are arranged before departure.

  • Last-minute changes or requests may not be accommodated.

  • The issuing authority reserves the right to deny or cancel usage if policies are not followed.