Bus Usage Policies – Normal Booking (Non-Sankirtan Purposes)

Purpose of the Bus

• The bus is issued for official institutional use, departmental activities, events, trips, or other approved purposes.
• The bus must not be used for personal, unauthorized, or unlawful activities.

Charges & Payments

Fuel & Usage Charges

• Since it's being used for non-Sankirtan or inter-departmental usage, the applicable charge will be ₹30/- per kilometer
  • This includes fuel cost, average mileage, and basic maintenance.
• The total payable amount will be calculated based on the distance travelled.
• For further detail click Vehicle Usage Charges

Driver Charges

• A driver service charge of ₹100/- per hour with a minimum charge of ₹300/-is applicable for normal bookings.
• Any additional hours or overnight halt will incur ₹150/- per hour. 
• Kindly click Driver Charges for exact details

Booking, Cancellation & Timeliness

• Bookings should be confirmed in advance with the concerned coordinator.
• Cancellations must be informed at least 2 hours prior to the scheduled departure.
• The group must arrive at the pickup location at least 15 minutes before the scheduled departure time.
• Delays may affect availability or subsequent schedules.

Condition & Cleanliness of the Bus

• The bus must be returned in the same condition as it was issued:
  • Clean interiors
  • No damage to seats, windows, doors, or fittings
  • All items in their original position
• Any damage, loss, or excessive cleaning required will be charged to the booking party.
• Dispose of trash responsibly and leave the bus neat and tidy after use.
• Food containers (dabbas, bottles, etc.) must be properly closed to avoid spillage.

Safety & Conduct

• Treat the vehicle and driver with respect at all times.
• Everyone must remain seated while the bus is in motion.
• Follow all safety instructions given by the driver.
• Eating or drinking inside the bus should be done only if permitted.

Driver & On-Ground Coordination

• The driver’s contact details will be shared prior to the journey.
• The driver will assist with basic operational needs related to the bus.
• Any concerns during the journey should be immediately communicated to the driver or coordinator.

General Guidelines

• Ensure that all required materials, luggage, or equipment are arranged before departure.
• Last-minute changes or requests may not be accommodated.
• The issuing authority reserves the right to deny or cancel usage if policies are not followed.